Meeting Planning Services

Employee & Company Meetings

Company meetings don’t have to feel routine. We help corporations host internal gatherings that inspire teams, foster alignment, and recognize progress. From private dining to customized agendas, we make sure your team feels valued, engaged, and supported throughout the entire experience.

Client Meetings

Every client interaction is an opportunity to strengthen relationships. We help you create a thoughtful environment that reflects your brand and attention to detail. Whether you’re presenting new solutions, deepening partnerships, or celebrating milestones, we handle the meeting logistics, venue coordination, and service details to leave a lasting impression.

Corporate Retreats

When it’s time to step away from the day-to-day, aVenue designs corporate retreats that combine clarity with connection. We coordinate everything from group flights and ground transportation to immersive agendas and curated activities. Whether your goal is leadership development, team bonding, or strategic planning, we craft retreats that are restorative, intentional, and perfectly aligned with your goals.

Conferences

Planning a conference requires precision and vision. We help you bring it all together, from programming and attendee management to audiovisual support and sponsor coordination. Whether you’re inviting hundreds of executives or creating a more focused leadership summit, our end-to-end support ensures your event runs smoothly and creates impact. We also help with branded materials, directional signage, and registration experiences that feel professional and seamless.

Presentations

A high-stakes presentation deserves more than a PowerPoint. We help you create polished, engaging presentation environments through AV support, staging, attendee flow, and more. We also manage the technical details so you can take the stage with confidence. Every cue, light, and transition is handled with purpose.

Virtual Meetings

Whether you’re streaming a board meeting to remote teams or adding virtual access to a live event, we make it seamless. Our team handles the technical setup, platform coordination, and live support to ensure your meeting stays professional, polished, and connected, wherever your attendees are joining from.

End-to-End Meeting Planning Services

We don’t just organize meetings, we craft experiences that support your business goals. Our meeting planning services are built to scale, whether you’re hosting a single executive or coordinating a national event series. From the initial planning call to post-meeting follow-up, our team becomes a true partner. We simplify logistics, elevate communication, and keep everything aligned with your brand and objectives.

Group Travel Management

Getting everyone where they need to be is a major part of a successful meeting. We coordinate flights, arrival timing, ground transportation, and travel preferences so your attendees arrive stress-free and ready to engage. Whether it’s a small leadership group or a full company-wide offsite, our travel team ensures smooth transitions at every step.

Hotel Selection & Bookings

We have strong partnerships with hotels and resorts across the United States and use that network to secure room blocks, preferred pricing, and top-tier accommodations for your team. Whether you’re looking for boutique charm or full-scale convention space, we match your goals with the perfect fit, making the experience seamless for both you and your attendees.

Venue Selection & Procurement

Venue selection sets the tone for the entire meeting. We tap into our network of exclusive venues to find settings that are unique, well-appointed, and perfectly suited to your objectives. From intimate boardrooms to scenic destinations, we handle procurement and contracting with confidence, ensuring your space is both functional and inspiring.

Meeting Agenda

A strong agenda is key to a productive meeting. We collaborate with you to build an agenda that balances structure and flexibility, allowing time for presentations, workshops, meals, and organic conversation. From speaker scheduling to transitions between sessions, we help you make the most of every minute.

Activity Booking & Itinerary

Need to add a little something extra? We curate memorable experiences that support your meeting’s purpose. From local tours and team-building challenges to off-site excursions and incentive-style rewards, we handle activity planning with creativity and organization. We’ll create an itinerary that keeps the day flowing with ease while creating opportunities for connection and fun.

Dining Venues & Reservations

Food brings people together, and we make sure your dining experiences are anything but ordinary. From private dining at award-winning restaurants to on-site catering and branded meal experiences, we take care of every detail. Group size, cuisine, flow, and guest experience are all considered to ensure each meal enhances your event.

Book a Consultation With Our Meeting Planners

Planning a meeting? Let’s make it exceptional. Our experienced planners are here to help you streamline the process, impress your attendees, and deliver results that matter. Whether you’re booking a single-day meeting or coordinating a multi-city program across the United States, we provide the support and structure you need to succeed. Reach out today to schedule a complimentary consultation and see how we can elevate your next meeting from start to finish.